T&Cs for Hut Hire

Hut Booking Terms & Conditions

  1. Application:  An application for the hire of the building and facilities can be completed via the online booking form or by emailing scouthut@winterbournedownscouts.co.ukThe Scout Group reserve the right to refuse any application and impose additional terms and conditions.
  2. Charges:  The hire charges shall be in accordance with our scale of charges:
    • Min 3hr hire – £20
    • Extra hour after initial 3hrs – £7/hr
    • Day rate (i.e. 9am to 5pm) – £35
    • Extended Day Rate (>8hrs) – £50
  3. Booking Times: Time to set-up before your booking and clearing up at the end of your booking should be included in the Booking Times. Other rates are at the discretion of the Executive Committee of the 1st Winterbourne Down & Buryside Scout Group.
  4. Payment Terms:   Once the booking has been confirmed, then an invoice will be issued which is payable on receipt. Payments can be made via BACS.
  5. Cancellation of Hiring:  A full refund will be issued if the Hirer cancels >7 days before the hire date. A  50% refund will be issued if <7 days before the hire date. The Scout Group reserve the right to cancel the hire at any time for whatever reason.
  6. Permitted use:  The building and grounds shall not be used for any purpose other than stated in the Hirers application.  All conditions must be adhered to and the Hirer is not allowed to sub let the use.
  7. Liability for loss or damage of property:  Neither The Scout Association (TSA) nor the 1st Winterbourne Down & Buryside Scout Group accept any liability or  responsibility for any loss/damage to any person or property arising from the hiring of the building and its grounds.
  8. Parking:  Vehicles must be parked in the space provided in the front of the Scout Hut ensuring access to the building for emergency vehicles at all times.
  9. Boundaries:  Persons using the building must remain within its boundaries except for parking.

Use of the Building

  1. Hire of the building includes the use of the kitchen, toilets, heaters, tables and chairs and cleaning equipment plus outside fenced space.
  2. When using the main hall ensure that the fire exits are clear. It is the hirer’s responsibility to make themselves and others aware of the location of the fire extinguishers and fire exits.
  3. The building must be left locked and secured with all lights & electrical equipment switched off.  Heaters are operated by switches below each unit.  Main Hall light switches are on the right of the entrance hallway.
  4. The building must be left clean and tidy with all rubbish removed by the Hirer. Spare bin bags are provided under the sink in the kitchen.
  5. Scouting equipment must not be used unless this request has been approved as part of the hire booking.
  6. No alcohol should be sold on the premises.
  7. Any breakages must be reported to scouthut@winterbournedownscouts.co.uk
  8. The hut MUST be left clean and tidy. Any cleaning required after the booking will be charged @ £20.